Institute of Flowers (IOF) – Privacy Policy

Effective Date: January 2026

1. Introduction

Institute of Flowers is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, register for events, become a member, subscribe to communications, or otherwise engage with us.

We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws.

2. Who We Are

Organisation: Institute of Flowers (IOF)
Email: hello@instituteofflowers.com
For any questions regarding this Privacy Policy or your personal data, please contact us using the details above.

3. Information We Collect

We may collect and process the following personal information:

  • Name

  • Postal address

  • Email address

  • Telephone number

  • Membership details

  • Event registration information

  • Payment information (processed securely through third-party payment providers)

  • Communications sent to us

  • Website usage information through cookies and analytics

4. How We Use Your Information

We use your personal information to:

  • Manage memberships

  • Process event and workshop registrations

  • Communicate with members and event attendees

  • Provide information about our activities and services

  • Respond to enquiries

  • Administer and improve our website

  • Comply with legal and regulatory obligations

We will only process your personal data where we have a lawful basis to do so.

5. Lawful Bases for Processing

We process personal data under one or more of the following legal bases:

  • Your consent

  • Performance of a contract

  • Compliance with legal obligations

  • Legitimate interests of the Association, provided these do not override your rights and freedoms

6. Sharing Your Information

We do not sell or rent your personal information.

We may share your information with trusted third-party service providers who support our activities, such as:

  • Payment processors

  • Website hosting providers

  • Email communication platforms

  • Event management systems

These providers are required to protect your information and only use it for the purposes specified by us.

We may also disclose information where required by law or to protect our legal rights.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including any legal, accounting, or reporting requirements.

When personal data is no longer required, it will be securely deleted or anonymised.

8. Your Rights

Under GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate information

  • Request deletion of your personal data

  • Restrict processing of your personal data

  • Object to processing

  • Request transfer of your data to another organisation

  • Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the details provided above.

9. Cookies

Our website may use cookies to improve user experience and analyse website traffic.

You can manage cookie preferences through your browser settings. For further information, please refer to our Cookie Policy.

10. Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure.

However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

11. Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites and encourage you to review their privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with the revised effective date.

13. Complaints

If you have concerns about how we handle your personal data, please contact us first so that we can seek to resolve the matter.

You also have the right to lodge a complaint with the relevant supervisory authority:

Data Protection Commission (Ireland)
Website: https://www.dataprotection.ie

Contact Us

If you have any questions about this Privacy Policy or how we process your personal data, please contact:

Institute of Flowers (IOF)
Email: hello@instituteofflowers.ie